Collecting Your Fees
Jurisdictions Collecting Fees
If there are county fees to be collected (IE: service report submittal fees, contract fees, etc.) we can facilitate this process. The county will need to obtain a merchant account with one of our approved Merchant Account Providers so that when the transaction is initiated by the service provider, the payment will be sent directly to the county treasurer bank. We do not process fees on your behalf and send the funds to you – we simply facilitate the transaction using your processing account.
When a contractor enters their reports or contracts, the fees managed in the queue. The queue becomes payable on the 1st of each month, for the previous months activities. Accounts are locked on the 26th of each month for non-paid activity from the previous month.
The following screen shot illustrates the contractor queue:
Important
If the county does not have reporting or contract fees, the county may still want to have merchant account so that late fees can be assessed to contractors for submitting late reports. For example, a number of counties have implemented a 50.00 late fee for reports submitted greater than 60 days beyond when the work was completed. Additionally, fees can be manually assessed to the service provider through the County OnlineRME account. This is useful for collecting fees such as hearing fees, various other enforcement fees or license renewal fees.
The following screen shot illustrates the Additional Billing Section:
