Onsite Septic System Property Sale Process

To complete the property sale process, there is one extra step beyond the submittal of a septic inspection. In order to fulfill the record drawing process and address the additional questions after the inspection report has been submitted, you will need to complete the On-Site Septic System Property Transfer Report, including paying the appropriate fees. This document is intended to assist you with your submittal. Let’s get started!

Step One – Search and Locate the Property

Search for the property that you will be reporting on.  This is completed through OnlineRME just like any septic inspection.

Step Two – Verify the Property Owner Information

Because this is for a Real Estate transaction, it is best to make sure that the owner information is complete and accurate.  To verify and update the information, once you are on a property, click on the Contact Information link in the menu:

You will be directed to a page that looks like the following:

If you are satisfied with the owner information, you don't need to do anything.  If you need to add owner information, complete all of the appropriate fields and click the "Add Contact" button.  If you want to edit a contact to update it click on the pencil icon .  You can also delete the contact if you need to by click on the red  icon.

Step Three – Verify the Septic Components

Next verify (or add) the septic components.  Click on the components menu item in the menu:

You will be directed to the septic components page.  This example site is a standard gravity system. Your site may be different:

Once all of the property owner information and the components are up to date, you can enter the septic inspection.

Step Four – Enter the Septic Inspection

Just like with any septic inspection, you will login to your OnlineRME account, search and find your property and submit the inspection report. 

When selecting the inspection report, please make sure to select the inspection type “Property Sale”. Here is what you should see once you have entered the inspection date, and selected Property Sale:

Next complete your report, submit the report and after you are satisfied with it, lock it. Once it is locked, click “view report”. In the view report mode, you will see the report as a PDF document. Here is where you will save the inspection report to your computer. Your menu options for Adobe will depend upon the version of Adobe Acrobat Reader you have installed on your computer.

Here is an example:

NOTE: Within the Google Chrome Browser you will not see the menu shown above.  Instead, right click on the PDF document and select "Save As":

You can save the document to wherever you like on your computer. You may want to create a property sale folder in a location you can find easily.

Here is an example:

Step Five – Find and Locate the Record Drawing

Either the existing record drawing/as-built or the new/modified record drawing needs to be saved to your computer so that you can attach it to the property sale application. You can save the document to your computer as either a .JPG file or a .PDF file. Here is an example of how you can organize the two files needed for the property sale process:

Once you have both files you are ready to submit your property sale application. 

Step Six – Finalizing the Property Sale Inspection

Just like you did when entering a septic inspection, you will need to login to your OnlineRME account and navigate to the property you want to submit the application for. Once there, under the submit work menu, select the “Application” in the menu and click on theOn-Site Septic System Property Transfer Report. Here is what you should see:

1. Enter in all of the appropriate details.
   
   
   

   Please Note

   You are the applicant. Make sure to enter your email otherwise you will not receive
   your finalized report when completed!

   
   

   Additionally, while it is not required, if you enter the Realtor and Escrow/Title emails, the final documents will be sent directly to them:

   

   
   
   

2. Attach your documents you saved earlier in the steps above:
   
   

   You may opt to attach a document that includes your comments about the system on your own letterhead.
   
   

3. Pay your fees. Each property sale has the county fee (see the county fee schedule) and a processing fee from OnlineRME. Your regular reporting fee applies to the inspection report, but is not included in this transaction as it will follow your regular fee processing schedules. Here is what you will see for the payment screen:
   
   

   
4. Upon submittal of your application you will get a receipt. Print that off if you wish:
   
   
   

   Once the county has finalized your report you will get an email with the final documents attached.  You will need to check your email. You will get an email from support@onlinerme.com. Here is what you should see: